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Professional Awards Program

Designed to recognize innovation and well-honed form systems analysis skills, the BFMA Professional Awards program honors members and their teams who have gone the extra mile for their companies or organizations.

As an association, part of BFMA International's objective is work to establish an understanding of, and recognition for the vital role of form systems professionals in the business enterprise. The BFMA Professional Awards program provides a forum in which members can gain recognition from peers and supervisors for the crucial role they play in the workplace. 

How to Participate
No project is too large or small!  Submissions are, however, limited to projects undertaken within the last three years.  Projects do not need to complete and "learning experience” submissions are always welcome.  Participants should compose a project report in MS Word or PDF with the following components:

Section 1:  General Description of Project (5 pages or less)
  • Subsection A:  Outline of Problem
  • Subsection B:  Research/Preparatory Work
  • Subsection C:  Navigation of Approval Process
  • Subsection D:  Project Development
  • Subsection E:  Roll Out/Reworking
  • Subsection F:  Final Analysis
Section 2:  Address Project’s Innovative Use of Technology and/or Resources (2 pages or less)
Section 3:  Discussion of Time Savings/Cost Cutting Effects of Solution (2 pages or less)
Section 4:  Lessons Learned (3 pages or less)
Section 5:  3 End User Assessments (for "learning experiences” can also be participant commentary)

PDF Submissions should include a copy of the Professional Awards Submission Form and should be submitted to the Professional Awards Panel Head Judge.

Professional Awards Panel Head Judge
Lea Anne A. Fuchs CFSP
Manager, Purchasing/Inventory Management
Personix
2307 Directors Row
Indianapolis, IN 46241
leaanne.fuchs@personix.fiserv.com

Deadline for Submissions
All submissions must be received by the Professional Awards Panel Head Judge by March 17th.

Judging the Submissions
A panel of three experts selected by the Past President’s Council will judge submissions.  Each submission will be awarded between one and five points based on the following categories:

Structural Complete
Demonstration of Initiative
Demonstration of Strong Problem Analysis Skills
Demonstration of Strong Networking and Research Skills
Demonstration of Strong Workflow Analysis Skills
Demonstration of Strong Negotiation Skills
Demonstration of Strong Project Management Skills
Demonstration of Cohesive Teamwork
Demonstration of Strong Usability Testing Skills
Demonstration of Responsive, Long-Term Solution Troubleshooting
Demonstration of Innovative Use of Technology/Resources
Demonstration of Effective Time Savings/Cost Cutting
Effectiveness of Overall Solution and/or Lessons Learned

Judges will also offer a final, succinct commentary and overall score. 

Recognizing Excellence in the Form Systems Profession
The panel will select the top three entries for recognition at Symposium.  The submission with the highest point total will receive the International Form Systems Professional (Team) of the Year award. The award-winning submissions will also be posted on BFMA.org following Symposium.

2010 Award Recipient
H1N1 Rapid Response Forms Development Project, Alberta Health Services, Forms Management Team, Forms Manager, Kelly Halseth

Despite the omnipresent threat of pandemic and the prevailing attitude of "not if, but when” regarding the arrival of the next flu epidemic, the arrival of the H1N1 influenza virus in May of 2009 had healthcare organizations racing to mitigate the immediate danger and prepare for the coming threat. For healthcare in Alberta, however, launching a coordinated response to the H1N1 response presented a much greater challenge. Only months before the emergence of the H1N1 virus, and six months before the expected fall arrival of the pandemic, Alberta provincial government had amalgamated 9 separate geographical health delivery regions, cancer treatment services, mental health services, ambulance and patient transport services, and addictions and recovery services into a single healthcare organization. Only the uppermost levels of the organizational chart were defined, lines of communication, reporting and accountability were still in development, key positions were vacant, and countless processes were influx. In the midst of all this transition, the organization needed to quickly assemble teams to develop a coordinated provincial response to H1N1.

H1N1 response required forms, but more than that they needed a coordinated response to data collection and leveraging. Forms follow function. In other words, the form development work tends to be the last step in operational planning, or the last thing that anyone thinks of. Although H1N1 response planning had been underway for several months; because a provincial Forms Management Program had not yet been approved by Executive Management; the working groups were not aware of the program, nor how to access support. Early September, the newly formed provincial Forms Management Program was contacted by the Chair of the Provincial Public Health Clinic Design Committee to assist in developing a series of forms to support Influenza Assessment Centre (IAC) activities.

In summary the Rapid Response Forms Development Project delivered, in 19 working days:

  • 7 IAC specific forms for Registration, History, Assessment and Treatment documentation one of those forms served 3 distinct purposes
  • 10 preprinted Pharmacy labels to label antiviral packaging
  • Antiviral release Checklists
  • Antiviral Inventory Management Booklet (including instructions preprinted on the cover)
  • Reordering form for Antivirals
  • A prepackaged IAC documentation kit and reordering requisition
  • IAC Screening Tool
  • Consent for Pandemic (H1N1) 2009 Influenza Immunization to be used ONLY when the Parent/Guardian/Agent/Specific Decision maker CANNOT be present
  • IAC Screening & Assessment Summary (for daily Surveillance reporting)
  • Referral to ACC

The Forms Management team’s activities and results make up the project that is this year’s Professional Award winning program. Kelly and her team assembled a 38 page project summary. The full report is published on the bfma web site. I urge you to take the time to read it. It is a fascinating project, demonstrating the full value of forms management services.

Congratulations to Kelly Halseth and her forms management team!

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