Position Descriptions

Association Officer Position Descriptions

Candidates for PRESIDENT
Must have served a minimum of one year on the Association Executive Council. If no qualified candidates apply, any member who has served on the Association Board of Directors, either elected or appointed, may run. The President is the chief elected officer of the Association. The President presides at meetings of the Board of Directors, and serves as ex-officio member of all committees except the Nominating and Election Committee. The President sees that all legally adopted resolutions and policy statements of the Board of Directors are carried out.

Candidates for VP - ADMINISTRATION
Must have served a minimum of one year on the Association Board of Directors or one year on the chapter Board of Directors as an elected officer. In addition, candidates should have solid business backgrounds. The Vice President – Administration will serve on the Executive Council and perform all the duties of the President in case of the President’s absence, death, resignation or inability to act. The Vice President – Administration is responsible for the keeping of complete and proper minutes of all meetings of the Executive Council, Board of Directors and general membership meetings, for sending copies of the minutes to all members of the Board of Directors, and for publishing a synopsis for all Association members in the Association newsletter. The Vice President - Administration will also serve as the association's chief financial officer and be responsible for keeping and filing all documents committed to his or her custody, and performs other duties as assigned by the President or the Board of Directors.

Candidates for VP - PROGRAMS
Must have served a minimum of one year on the Association Board of Directors or one year on the chapter Board of Directors as an elected officer. In addition, candidates should have served as either Director of Education or Symposium. The Vice President – Programs will serve on the Executive Council and perform the duties of President in the event that both the President and Vice President – Administration, are unable to act. The Vice President – Programs chairs the Program Council, is responsible for the educational planning and activities for the Association and performs other duties as assigned by the President or the Board of Directors.

Candidates for VP - CHAPTER/MEMBER RELATIONS
Must have served a minimum of one year on the Association Board of Directors or one year on the chapter Board of Directors as an elected officer. The Vice President – Chapter/Member Relations will represent chapters and non-chapter members to provide a direct communication link between the chapters and non-chapter members and the Board of Directors. The Vice President of Chapter/Member Relations will serve on the Executive Council and perform the duties of the President in the event that the President, Vice President – Administration, or the Vice President - Programs, is unable to act. The Vice President – Chapter/Member Relations chairs the Representative Council and performs other duties as assigned by the President or the Board of Directors.

Candidates for DIRECTOR - CHAPTER MEMBER RELATIONS
Must have served a minimum of one year as an elected chapter officer or chaired a committee at the Association level or have had a comparable position in a similar association. The Director of Chapter Member Relations will represent the local chapters within the association to provide a direct communication link between the chapter members and the Board of Directors. This position will report to the VP - Chapter/Member Relations and will serve on the Representative Council.

This position is mission-critical to be able to address issues and concerns from and to the forms and systems industry within the association. Therefore, possessing strong, written and oral communication skills are an essential part of succeeding in this role.

Candidates for DIRECTOR – NON-CHAPTER MEMBER RELATIONS
Must be a member in good standing and possess solid leadership skills. The Director of Non-Chapter Member Relations will represent the members within the association, who do not belong to a chapter, to provide a direct communication link between the members and the Board of Directors. This position will report to the VP - Chapter/Member Relations and will serve on the Representative Council.

This position is mission-critical to be able to address issues and concerns from and to the forms and systems industry within the association. Therefore, possessing strong, written and oral communication skills are an essential part of succeeding in this role.

For additional information regarding the individual responsibilities, overall expectations and level of involvement for each position, please contact a board representative.  Click here for board contact information.